Your Trusted Mortgage Broker
Thank you for trusting us with your information. We recognise the importance of protecting your privacy and being clear about how we collect, use, exchange, store and protect your data is a vital part of our relationship with you.
1. Your privacy is important to us
This Policy outlines how Victoria Mortgages and John Warner (as applicable) (collectively, “Victoria Mortgages“) and their related companies (“we/us/ the Group“) collect, disclose, use, store or otherwise handle personal information.
It is important to us that we manage your personal information securely and consistently with relevant legislation, including:
If you are in Australia, the Privacy Act 1988 (Cth); and
If you are in New Zealand, the Privacy Act 1993,
(each a “Privacy Act“), and the Credit Reporting Privacy Code (as applicable to your jurisdiction) as amended or replaced from time to time (“Privacy Laws“).
This Policy explains:
The kinds of personal information (including credit-related information) we collect;
The purposes for which we collect this information;
How we manage the personal information that we collect about you;
How you can seek access to and correct that information; and
If necessary, how you can make a complaint relating to our handling of that information.
This policy does not limit our rights and obligations under Privacy Laws.
2. Information we collect from you
2.1 When we collect Personal information
We collect information about you and your interactions with us, for example, when you request or use our products or services, make a card payment or transfer money, phone us or visit any of our websites. When you use our website or mobile applications, we may collect information about your location or activity including your IP address, telephone number and whether you’ve accessed third-party sites. Some of this website information we collect using cookies.
This may include information collected directly from you and information that you authorise us to collect from third parties.
It is not mandatory for you to provide us with the personal information that we request – however, if you do not do so, it may affect the products and services that we can provide to you.
2.2 The Personal Information we collect
We will collect certain personal information about you depending on the circumstances in which the product or service is being provided.
This information can include:
Critical personal information such as your name, residential and business addresses, telephone numbers, email and other electronic addresses;
Financial and related information, such as your occupation, accounts, bank account information (from before the loan is granted and ongoing for the term of the loan), assets, expenses, income, revenue, dependents, and regarding your employment, financial and business dealings and other relevant events;
Your transaction history (with our associates and us or related third parties). This information includes products you may have used with us in the past, your payment history, and the capacity in which you have dealt or deal with us; and
Other relevant information – depending on the circumstances this may also include your gender, marital status and health and medical information, membership of professional bodies, tax file number information and other government identifiers (e.g. if relevant for insurance purposes or to identify you).
2.3 Information we collect from others
We collect information about you from others such as service providers, agents, your bank, advisers, brokers, employers or family members. For example, if you apply for credit, we may need to obtain a credit report from a credit reporting body. We will also get bank account information from your bank throughout the term of the loan. We may collect information about you that is publicly available, for example, from public registers or social media, or made available by third parties.
If you elect to use bank statements and third-party account aggregation service providers in connection with our assessment of your application, you permit such third party services to access your banking transaction data linked to the online banking credentials you provide. The third-party service provider will obtain your personal information to provide this personal and business bank account data to us.
The third-party service provider may access transactional data from any account that is associated with the login credentials that you submit. This may include personal accounts as well as business accounts. Your provision of banking login credentials to utilise such third party service providers does not provide us with your login credentials or passwords or the ability to access your internet banking (other than as stated above).
Through the use of such third party service providers, we will obtain the last six months bank transactions on the date you apply for a loan, in addition to further ongoing bank transactions for the term of the loan, to assess any future loan application. We note that your bank’s terms may prohibit you from sharing your login, so you agree to appoint our third-party service provider as your agent to access your internet banking on your behalf solely for this purpose, and you consent to our ongoing access to this information for the term of the loan and the purposes outlined above.
2.4 Sensitive information
The Privacy Laws protect your sensitive information, such as health information that’s collected on insurance or hardship applications. If we need to obtain this type of information, we will ask for your consent, except where otherwise permitted by law.
2.5 Information about other people
3. How do we use your information?
In many circumstances, we will collect the above information primarily from you (or from someone who is representing or assisting you). However, there are certain instances in which we will collect information about you from third parties where it is unreasonable or impracticable to obtain it directly from you. For example, even where your application is for credit, we may collect information about you from a business which provides information about commercial creditworthiness to assess your application.
We use your information to:
Establish your identity and assess applications for products and services;
Price and design our products and services;
Administer our products and services and generally carry out our business functions and activities;
Manage our relationship with you, including fulfilling our obligations and exercising our rights under any agreement with you;
Conduct and improve our businesses and improve our customers’ experience;
Manage our risks and help identify and investigate illegal activity, such as fraud;
Contact you, for example, if we suspect fraud on your account or need to tell you something important;
Please comply with our legal obligations and assist government and law enforcement agencies or regulators; and
Identify and tell you about products or services offered by us, any of our Group members or any third parties that we think may be of interest to you (refer to section 3.1 below).
We may also collect, use and exchange your information in other ways where you have authorised us to do so or where permitted by law.
3.1 Direct marketing
We may use your information for direct marketing, including by email or other electronic means. If you no longer want to receive direct marketing, you can tell us by using any of the methods set out on our website, including this page.
3.2 Gathering and combining data to get insights
Improvements in technology enable organisations to collect and use the information to get a more integrated view of customers and provide better products and services. We may combine our customer information with information available from a wide variety of external sources (for example census or Bureau of Statistics data). We can analyse the data to gain useful insights which can be used for any of the purposes mentioned earlier in this policy. Also, Group members may provide data insights or related reports to others, for example, to help them understand their customers better. These insights and statements are based on aggregated information and do not contain any information that identifies you.
4. With whom do we exchange your information?
We exchange your information with other members of the Group, so that the Group may adopt an integrated approach to its customers. Group members may use this information for any of the purposes mentioned in this section.
4.1 Third parties
We may exchange your information with third parties where this is permitted or required by law, or for any of the purposes mentioned in section 3.
Third parties include:
Your co-applicant(s) (if any);
Group members based in Australia, New Zealand or overseas;
Entities that provide services to us such as, identity verification, mailing houses or call centre operators;
Service providers, for example, law firms, market research/data providers, and loyalty program redemption partners;
Service providers to whom we outsource certain functions, for example, direct marketing, statement production, debt recovery and information technology support;
Brokers, agents and advisers and persons acting on your behalf, for example, guardians or persons holding power of attorney;
References that you provide to us, for example, landlord details or trade references;
The supplier of any goods or services financed with credit we provide;
Guarantors or any person providing security for any service;
Persons involved in arrangements that provide funding to us, including persons who may acquire rights to our assets (for example loans), investors, advisers, trustees and rating agencies;
Claims-related providers, such as assessors and investigators, who help us with claims;
Other financial institutions such as banks and credit providers;
Auditors, insurers and re-insurers;
Employers or former employers;
Government and law enforcement agencies or regulators;
Credit reporting bodies – credit reporting bodies may collect the information we provide to them (including default information) and use it to provide their credit reporting services (see section 5 below);
Entities established to help identify illegal activities and prevent fraud
Overseas entities that provide products and services to us; and
Any other parties that you authorise or that we are required or permitted by law to share information with.
4.2 Sending information overseas
Generally, we use customer service teams located within Australia or New Zealand. However, we may send your information abroad, including to overseas Group members and to service providers or other third parties who operate or hold data outside Australia and New Zealand. Where we do this, we take reasonable steps to ensure that appropriate data handling and security arrangements are in place. Please note that Australian law or New Zealand law (as applicable) may not apply to some of these entities.
We may also send information overseas to complete a particular transaction or where this is required by laws and regulations of Australia or New Zealand (as applicable) or another country.
Where we send your information overseas, it is likely to be one of the following countries:
United Kingdom; and
The United States.
Where we send your information to overseas Group members or service providers, we take reasonable steps to ensure that appropriate data handling and security arrangements are in place.
5. Credit checks and credit reporting
When you apply to us for credit or propose to be a guarantor, we need to know if you’re able to meet repayments under your agreement with us. We also want to avoid giving you further credit if this would put you in financial difficulty. One of our checks involves obtaining a credit report about you.
5.1 Credit reports
A credit report contains information about your credit history that helps credit providers assess your credit applications, verify your identity and manage accounts you hold with them. Credit reporting bodies collect and exchange this information with credit providers like other service providers such as phone companies and us.
The Privacy Act and Credit Reporting Privacy Code limit the information that credit providers can disclose about you to credit reporting bodies, as well as how credit providers can use credit reports.
5.2 What information can we exchange with credit reporting bodies?
If you are in Australia, the information we can exchange includes:
your identification details;
the type of loans you have;
how much you’ve borrowed;
whether or not you’ve met your loan repayment obligations; and
if you have committed a serious credit infringement (such as fraud).
We also ask the credit reporting body to provide us with an overall assessment score of your creditworthiness.
If you are in New Zealand, we may exchange credit information with credit reporters, and we also ask the credit reporters to provide us with an overall assessment score of your creditworthiness.
The credit reporting bodies we use will hold your personal information on their terms and treat your information by following their privacy policies.
5.3 What do we do with credit-related information?
We use information from credit reporting bodies to confirm your identity, assess applications for credit, manage our relationship with you and collect overdue payments. We also use this information as part of arriving at our internal assessment of your creditworthiness.
We store credit-related information with your other information. You can access credit-related information we hold about you, request us to correct the information and make a complaint to us about your credit-related information.
5.4 Other rights you have?
Credit providers may ask credit-reporting bodies to use their credit-related information to pre-screen you for direct marketing. You can request a credit reporting body not to do this. Also, if you’ve been, or have reason to believe that you’re likely to become, a victim of fraud (including identity fraud), you can ask the credit reporting body not to use or disclose the credit-related information it holds about you.
6. Keeping your data secure
We store your hard-copy or electronic records on our premises and systems or offsite using trusted third parties. We use reasonable endeavours to keep your personal information safe, however, this security cannot be guaranteed.
Our security safeguards include:
6.1 Staff education
We train and remind our staff of their obligations concerning your information.
6.2 Taking precautions with overseas transfers and third parties
When we send information overseas or use third parties that handle or store data, we take reasonable steps to ensure that appropriate data handling and security arrangements are in place.
6.3 System security
When you transact with us on the internet via our website or mobile apps, we encrypt data sent from your computer to our systems. We have firewalls, intrusion detection systems and virus scanning tools to help to protect against unauthorised persons and viruses accessing our systems. When we send your electronic data outside the Group, we use dedicated secure networks or encryption. We limit access by requiring the use of passwords and smartcards.
6.4 Building security
We have protection in our buildings against unauthorised access such as alarms, cameras and guards (as needed).
6.5 Destroying data when no longer required
We keep information only for as long as necessary (for example, to meet legal requirements or our internal needs).
6.6 Your log-in details
You are advised to keep your log-in details private and confidential. Your log-in details are your responsibility, and we recommend you not to share those details with any party. You hereby acknowledge that any party that accesses your account does so as your agent and accordingly you agree to be bound by any transactions effected through their use of your account. We are entitled to rely on any access to or use of your account without making any further enquiries.
7. Accessing, updating and correcting your information.
7.1 Can I get access to my information?
You can ask for access to your basic information (for example, what transactions you’ve made) by going online or calling us. To obtain a copy of the current credit-related details, we hold about you; you can call or email us.
7.2 Is there a fee?
There is no fee for making the initial request. However, in some cases, where permitted by law, there may be an access charge to cover the time we spend locating, compiling and explaining the information you requested. If there is an access charge, we’ll give you an estimate upfront and confirm that you’d like us to proceed. Generally, the access charge is an hourly rate plus any photocopying costs or other out-of-pocket expenses. You’ll need to make the payment before we start the process unless you’ve authorised us to debit your account.
7.3 How long does it take to gain access to my information?
We try to make your information available within 30 days of your request, and we will respond to your request within 20 days. Before we give you the information, we’ll need to confirm your identity.
7.4 Can you deny or limit my request for access?
In certain circumstances, we’re allowed to deny your request or limit the access we provide. For example, we might not offer you access to commercially sensitive information. Whatever the outcome, we’ll write to you explaining our decision.
7.5 Updating your basic information
We must have your correct details, such as your current address and telephone number. You can check or update your information by going online, emailing or phoning us.
7.6 Can I correct my information?
You can ask us to correct any inaccurate information we hold or have provided to others (including credit-related information) by contacting us. If the info amended is information we have provided to others, you can ask us to notify them of the correction. We don’t charge a fee for these requests.
If your request relates to credit-related information provided by others, we may need to consult with credit reporting bodies or other credit providers. We’ll try to correct information within 30 days. If we can’t complete the request within 30 days, we’ll let you know the reason for the delay within 20 days and try to agree on a timeframe with you to extend the period.
If we’re able to correct your information, we’ll inform you when the process is complete.
7.7 What if we disagree that the data should be modified?
If we disagree with you that information should be corrected, we’ll let you know in writing our reasons. You can ask us to include a statement with the relevant information, indicating your view that the data is inaccurate, misleading, incomplete, irrelevant or out-of-date. We will take reasonable steps to comply with such a request.
7.8 Can I ask you not to provide my information to my broker?
If you were introduced or applied to us through another agent, we would provide them with information about each application you make with us and each loan which we provide to you. Your account will be linked to that agent and we will continue to offer them your information for each application you make with us whether that application is made through an agent/broker or direct with us. If you do not wish us to provide your information to your broker or other agents, you must advise us by contacting privacy@VictoriaMortgages.com or telling your allocated success manager.
8. Making a privacy complaint
8.1 We’re here to help
If you have a concern about your privacy (including credit-related matters), you have a right to make a complaint, and we’ll do everything we can to put issues right.
8.2 How do I make a privacy complaint?
To complain, please get in touch with us using your point of contact or one of the customer service teams set out in section
We’ll review your situation and try to resolve it straight away. If you’ve raised the matter through your point of contact or our customer service teams and it is not resolved to your satisfaction, please contact our Customer Relations team using the details on our website.
8.3 How do we handle a privacy complaint?
We acknowledge every complaint we receive and provide you with our name, a reference number and contact details of the investigating officer. We keep you updated on the progress we’re making towards fixing the problem.
Usually, it takes only a few days to resolve a complaint. However, if we’re unable to provide a final response within 45 days, we’ll contact you to explain why and discuss a timeframe to resolve the complaint.
8.4 External review of privacy complaints
If you’re not satisfied with our handling of your matter, you can refer your complaint to external dispute resolution. We suggest you do this only once you’ve first followed our internal complaint processes set out above.
If your complaint is about the way we handle your personal information, you may also contact:
The Office of the Australian Information Commissioner by calling them at 1300 363 992, online at www.oaic.gov.au or writing to the Office of the Australian Information Commissioner (“OAIC”), GPO Box 5218 Sydney NSW 2001.
Victoria Mortgages is a member of the Australia Financial Complaints Authority (“AFCA”). AFCA will consider privacy disputes if they’re about the provision of credit, the collection of a debt, credit reporting or the banker-customer relationship, or if the privacy issue is part of a broader dispute with us.
In New Zealand
If your complaint is about the way we handle your personal information, you may contact the Office of the New Zealand Privacy Commissioner by sending them a complaint using the online complaint form, or by writing to the Office of the New Zealand Privacy Commissioner, PO Box 10094, Wellington 6143, New Zealand, using the complaint form available here.
9. How to contact us or find out more
For privacy related queries, access or correction requests, or complaints, or to request a printed version of this policy, please contact us:
Phone 03 8609 8375 or email privacy@VictoriaMortgages.com. Our customer service representatives are available Monday to Friday from 12 pm to 3 pm
Our customer service representatives are accessible Monday to Friday from 12 PM to 3 PM. See our page for more information.
We aim to resolve your query or complaint at your first point of contact with us. You can use your usual point of contact or call our customer service team.
9.1 To update your direct marketing preferences or request not to receive direct marketing
You email us with your request.
For more information about the Australian Privacy Principles and credit reporting rules, visit:
Office of the Australian Information Commissioner (privacy generally)
Australian Retail Credit Association (credit reporting rules)
For more information about the New Zealand Privacy Principles and credit reporting rules, visit:
Office of the New Zealand Privacy Commissioner (privacy generally); or
Retail Credit Association of New Zealand (credit reporting rules).
10.1. Complaints and Compliments
How can you provide feedback?
We welcome your questions and comments about privacy. If you have any concerns or complaints, please contact
John Warner at email@example.com or 0438 932 661.
Should you be unsatisfied in the manner in which we have handled your personal information please contact us (per details listed below). We will take all necessary steps to investigate and address your concerns. If the issue you have raised is not resolved to your satisfaction you should contact the Office of the Australian Information Commissioner at:
Phone: 1300 363 992
Mail: GPO Box 5218, Sydney NSW 2001
You can learn more about the Privacy Act and your rights at www.privacy.gov.au